You can write messages that are broadcast to all users from the Broadcast Message page. The message is displayed in a new window at a time that you select. You might want to send messages to inform the users of important information. After a user accepts the message, the message is not displayed again for that user.
About this task
You can broadcast messages to all users or to members in a certain workspace. If you send a message from the global Advanced menu, the message is displayed to all users. If you send a message from the Advanced menu in a workspace, members can see the message when they log in to the workspace.
The message includes the name of the user who sent the message, the message, and the day, date, and time of the message.
Procedure
1 Click the Settings icon and then, from the Advanced group, click Broadcast Message.
2 Click New Message.
3 Enter the following information:
Property
Description
Message
Type the message to send.
Display From
Type the date and time to display the message. The time that you specify is the time that is in the server. If your time zone is different from the time zone that the server is in, make sure that you select the correct time. To send the message immediately, in the Display From fields, specify the current date and hour. The message is sent within a minute from when you save the message.
Display Time
Select the duration of time to display the message.
Clear on Server Restart
Select this option to remove the message after the server is restarted.
4 Preview your message by clicking Test Message.
5 Click Send Message.
Example: Broadcast a message to all users
Property
Value
Message
Hello, Focal Point® will be unavailable this weekend for server maintenance. Contact support for further information. Regards, Focal Point® administrator
Display From
2014-01-21 12.00
Display Time
12 hours
Clear on Server Restart
Cleared
When this message is saved, it is sent to all users at noon on the 21st of January 2014. All users who are logged in at noon on the 21 January 2014 can see the message. Users who are not logged in at that time receive the message if they log in within 12 hours of noon. If you save the message after noon on the 21st of January, users will receive the message within a minute.
and then, from the Advanced group, click Broadcast Message.