Editing a shared list
You can edit the text of responses that you have added to a shared list, and you can insert new responses, delete responses, and reorder responses in the list. The changes that you make apply automatically to all questions that use the list. You cannot edit a shared list in a question that uses the list. The only change you can make to shared responses once they have been inserted in a question is to change the question to go to when the respondent chooses a response for that question. This change applies to the selected question and does not affect any other questions in which the shared list is used.
Editing the text of a response
1 In the Shared Lists pane, select the list.
2 In the Design pane, do one of the following:
▪Double-click the response you want to edit.
▪Click the response text, and then press F2.
This selects and highlights all of the response text, placing it in edit mode.
3 To replace the existing response text with new text, simply type the new text.
4 To edit the existing text, click again to position the cursor in the response text. You can then use the left or right arrow keys to move the cursor backwards and forwards through the text of the response, and then type the characters you require or use the Backspace or Delete keys to delete the characters left or right of the cursor.
5 Press Enter to accept the changes in the response or Esc to cancel.
Adding a response
1 In the Shared Lists pane, select the list.
2 In the Design pane, click once on the response above where you want to add the new response.
3 From the menu choose Insert > Response/Subject.
A new response line appears.
4 Type the response text.
Deleting a response
1 In the Shared Lists pane, select the list.
2 In the Design pane, click the response once to select it. To select multiple responses, use Shift+click or Ctrl+click.
3 Press Delete, or click the Delete toolbar button
.
Moving a response
1 In the Shared Lists pane, select the list.
2 In the Design pane, click the response once to select it. To move multiple responses, use Shift+click or Ctrl+click.
3 Right-click the selected responses, and then click Cut.
4 Click the response below which you want to move the cut responses and choose Paste from the context menu.
Note Moving responses in the Design pane changes the order in which the responses are stored in the questionnaire file. If you want to keep the responses in the same order in the file but change the way in which they are displayed in the questionnaire, choose an order in the Response Order field in the Properties pane for the question that uses the shared list.
Your changes are applied to all questions that use the shared list when you click away from the list.
Changing the response order
The following steps explain the process of changing the response order for categorical responses that are added via a shared list:
1 Select a question, whose responses are generated from a shared list, and display it in the Design pane.
2 Select the shared list response and click Advanced, located near the bottom of the Design pane. This launches the Advanced Category Editor.
3 In the Advanced Category Editor, select View > Advanced Properties to display the Advanced Properties pane.
4 In the Advanced Properties pane, click Response Order and select the appropriate response order for the selected shared list.
5 Click Close when finished.
See also