Updating documents
To update the document
1 From the Paper menu, choose Update Document.
This opens the Update Document dialog box.
2 Select the version that you want to update to.
If only one version exists, the version selection list is unavailable.
3 Click OK.
To remove highlighting
1 Select the entire UNICOM Intelligence Interviewer - Paper document by pressing Ctrl-A.
2 On the Reviewing toolbar, click the arrow next to the Highlight tool and then click None.
Update Document dialog box
Version
Select the version of the questionnaire definition that you want to use. If this version contains details of the Look group and Looks that were previously used to format the questionnaire items, UNICOM Intelligence Interviewer - Paper automatically applies these Looks. However, if the new version does not contain this information, UNICOM Intelligence Interviewer - Paper does not change the Looks that are applied. Any Looks that you subsequently apply are stored in the version of the questionnaire definition that you loaded and not the version selected for the update.
Highlight changes
Select this check box if you want the changes to be highlighted.
Backup and Restore mrSeparator content
Select this check box to retain changes you have made to items in the mrSeparator style in the UNICOM Intelligence Interviewer - Paper document you are updating. UNICOM Intelligence Interviewer - Paper creates a backup Word document containing all items in the mrSeparator style before it updates the UNICOM Intelligence Interviewer - Paper document and then restores those items into the updated document.
By Questions
This is the default behavior for backup and restore. When a question or other item has been deleted from the questionnaire definition, the update process deletes it from the UNICOM Intelligence Interviewer - Paper document and also deletes anything in the mrSeparator item that follows this item. For example, if you have inserted a page break in the mrSeparator item that follows question Q10 and you then delete Q10 from the questionnaire definition, the update will remove Q10 and the page break from the UNICOM Intelligence Interviewer - Paper document.
By Bookmarks
Each questionnaire item is stored in a bookmark in the UNICOM Intelligence Interviewer - Paper document. Select this option to delete only the bookmark and its contents when a questionnaire item is deleted from the questionnaire definition file. Anything you have inserted in mrSeparator items remains in the UNICOM Intelligence Interviewer - Paper document, although its relative position in the UNICOM Intelligence Interviewer - Paper document may change as items are deleted from or added to the questionnaire definition file. If you select this option, you do not lose any mrSeparator content but you may need to alter the position of some mrSeparator items manually after the update.
UNICOM Intelligence Interviewer - Paper keeps the backup file of mrSeparator content open so that you can review the results of the update and, if necessary, paste any non-restored mrSeparator items from the backup file into the new document manually.
When you use the Update Document command, you will lose any changes that you have made to a questionnaire item in UNICOM Intelligence Interviewer - Paper other than applying a Look, if the item is different in the version you are updating to. You will not lose changes that you have made in UNICOM Intelligence Interviewer - Paper to questionnaire items that are unchanged in the questionnaire definition. However, their positions on the page may change if previous items have been added, removed, or modified in the version you are updating to.
Sometimes, updating to a different version of the questionnaire definition does not result in a change to your document; for example, when the changes only affect other interviewing environments.
See also