ID

An identifier for the view.

Title

Tile of the view.

Description

Description of the view.

View Definition

A filter with which you can select a subset of the elements in a module. The view definition displays the logical expression that filters the information.

Add

A mandatory attribute that determines whether the view is displayed in the Add menu. When you click a view in the Add menu, the folders that are included in the view are listed in the Parent Folder attribute. The non-folder elements that are included in the view are ignored.

These view definitions are typical for a view in the Add menu:

If the "type is folder" value is true and the value for the title is Inbox, members can add elements to the Inbox folder.

For the view to work properly, the view definition must include a folder.

If an Add view has a description, that description is at the top of the Add form when you add an element. You can use the normal formatting tags.

An administrator can add members in the Members menu.

If you include the rule OR Creator is Current User, non‑administrators in the workspace can see the added element with the same attributes that are visible and editable, as defined in the view attribute access list. Otherwise, non-administrators can see the added element only by using the access list of another view, if available.

Display

A mandatory attribute that determines whether the view is displayed in the Display menu. These view definitions are typical for a view in the Display menu:

Folders are displayed to maintain the structural information, but folders cannot be selected or edited.

Prioritize

A mandatory attribute that determines whether the view is displayed in the Prioritize menu. These view definitions are typical for a view in the Prioritize menu:

You must edit the Criteria attribute to define the criteria by which members can prioritize elements. By default, all criteria are selected.

Visualize

A mandatory attribute that determines whether the view is displayed in the Visualize menu. These view definitions are typical for a view in the Visualize menu:

You must edit the Criteria attribute to define the criteria by which members can visualize the elements. All criteria are selected by default. No folders can be visualized.

Maximal

A mandatory attribute that is used to represent a view that exposes the maximum information that can be shared from a module.

Different maximal views from each module can be created and shared across different users based on their role. For a normal user, the access to a module (when a view reference is not provided) is through the first available maximal view from that module.

In the case of advanced search, the whole workspace search is done by using the maximal views that the normal user has access to. Also, if the setting "Use only maximal views for searching" under Configure > Workspace is enabled, then only the maximal views are available to select as the view scope.

Subscribe

Administrators can create special views, knows as subscription views and share them with other users. A user can subscribe to individual elements for changes through the first subscription view (from every module) they have access to. Once an element is subscribed, the user will receive notification alerts for all attributes that log changes on this view, as long as they retain access to that element using the first subscription view from that module.

Criteria

An attribute to specify the criteria to use in the Prioritize and Visualize menus if you prioritize or visualize elements in this view.The attribute can have these values:

If the view contains criteria, only the Specific Criterion option is available.

First Access

The date on which the view was first accessed.

First Accessed By

The user who first accessed this view.

Number of Accesses

The total number of times that the view was accessed from Display > View name menu.

Last Access

The date on which the view was most recently accessed.

Last Accessed By

The user who most recently accessed this view.

Toolbar Setup

Toolbar icons to select for Display, Prioritize, and Visualize view, for example, Tree, Table, and Gantt Chart. If you remove the Filter icon for a view, users cannot create or edit filters, but can activate or deactivate any existing filters.

Owner

The user who owns this view.

Creator

The user who created this view.

Created Date

The date when this view was created.

Last Changed By

The user who changed this view the most recently.

Last Changed Date

The date when this view was most recently changed.

Parent Folder

The folder in which this view is placed.